Administrative/Accounting Assistant ($50,000-60,000 per year)

Pittsburgh area company in need of an experience Administrative Assistant.  The selected candidate will be responsible for performing a variety of administrative and accounting support functions.

Duties to include:

·         Answer incoming calls and take accurate messages for manager and staff

·         Greet any visitors and client walk-ins

·         Manage incoming emails and direct to the appropriate individuals on staff

·         Prepare general business correspondence, spreadsheets and related

·         Create and maintain an effective electronic and manual filing system

·         Process A/P and A/R, maintain and reconcile checking account all with QuickBooks

·         Prepare and process payroll on a biweekly basis; maintains records of leave.

·         Prepare quarterly and year-end reports, W-2s and 1099s

·         Prepare / file all local, state, and federal reports

·         Order and inventory office as needed

·         Maintain a calendar and administer any needed documentation  

·         Assist with the planning of seasonal and special events

Requirements:

·         5+ years of like administrative and accounting support experience

·         Proficient MSOffice and QuickBooks skills

·         Professional verbal and written communication skills

·         Ability to produce accurate results in a timely manner

·         Strong organizational and multitasking skills

·         Ability to meet deadlines in faster paced office

·         Team player willing to assist where and when needed