Receptionist/Office Assistant ($38,000-40,000 per year)

Downtown Pittsburgh organization is in need of an experienced Receptionist/Office Assistant.

Duties to include:

·         Answer calls and emails efficiently and courteously  

·         Greet and direct visitors to appropriate person or meeting room

·         Schedule and calendar management

·         Process and distribute mail and packages received and coordinate shipments from the office

·         Order general supplies and keep the supplies well-stocked and organized

·         Accurate organization and maintenance of files and databases

·         Act as liaison with building management  

·         Maintain the public areas in clean and orderly fashion

·         Act as liaison for equipment troubleshooting and education of staff.

·         Coordinate and schedule meetings and events

·         Assist in the preparation, organization, and dissemination of meeting materials

·         Set up conference rooms for organizational meetings as needed and maintain room schedules

·         Attend staff, board and public meetings

 
Requirements:

 ·         Previous like experience with listed duties

·         Professional verbal and written communication skills

·         Proficient MSOffice Suite skills

·         Ability to learn new software and systems as needed

·         Knowledge of virtual meeting platforms and general database applications

·         Ability to produce business correspondence including mail merge

·         Strong multitasking and organizational skills

·         The ability to work both independently and collaboratively