Executive Assistant (for law firm) $60,000-70,000 per year

Downtown Pittsburgh law firm is in need of an experienced Legal Assistant/Secretary. The selected candidate will be responsible for the completion of work assigned by multiple lawyers and/or para- professionals to include word processing, filing, billing and time entry

Duties to include:

· Completion of word processing work including, but not limited to, memos, letters, charts, reimbursement/check requests, new matter memos, pleadings, briefs, agreements, wills, trusts, powers of attorney, tax returns and other documents specific to the lawyer’s specific practice.

· Preparing and maintaining client and office files, to include a chronological daily letter/memo file; including electronic file management.

· Answering and screening telephone calls for the main Firm number as well as for the particular individuals the assignment supports.

· Entering, daily, attorney/paralegal time into billing system.

· Assist attorney/paralegal with updating and maintaining client contact database on an ongoing basis.

· Scheduling meetings, coordinating conference room(s) and meeting arrangements and, as necessary, scheduling outside vendor services such as caterers or court reports.

· Assisting as a backup secretary for other attorneys when secretarial support is minimal.

· Assisting other secretaries with overflow work, as schedules permit.

Requirements:

· 5+ years of legal secretarial, executive secretarial or administrative asst experience.

· Minimum two-year associate degree. Four-year degree preferred.

· Professional verbal and written communication skills

· Proficient MSOffice skills with ability to learn new software as needed

· Excellent organizational and multitasking skills

· Ability to meet deadlines in faster paced environment