Accounts Payable Specialist ($55,000-65,000 per year)

Pittsburgh area company is in need of an experienced Accounts Payable Specialist.

Duties to include:  

·         Review and process invoices, ensuring appropriate documentation and support prior to payment.

·         Facilitate payment of vendors in accordance with company policy.

·         Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

·         Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

·         Manage the accounts payable email inbox and respond to inquiries promptly and professionally.

·         Work across organization to ensure that PO’s, receipts and invoices match with proper accounting codes.

·         Reconcile AP supporting ledger to general ledger and vendor statements; resolve any discrepancies.

·         Maintain the company’s ACH information with the financial institution and handle stop payments as needed

·         Maintain ERP vendor files, including payment terms, payment methods, bank account data, EIN’s and 1099 status.

·         Assist in annual 1099 process.

·         Record company credit card transactions and ensure appropriate documentation and treatment for GAAP and tax reporting.

·         Ensure appropriate sales and use tax is calculated and recorded.

·         Manage petty cash by recording entry and verifying documentation.

Requirements:

·         5+ years of previous like A/P experience a must

·         Proficient MSOffice skills to include Excel

·         Ability to learn additional software as required

·         Excellent organizational and multitasking skills  

·         Ability to maintain confidential and meticulous records

·         Team player willing to assist when and where needed