Executive Assistant ($65,000-75,000 per year)

Pittsburgh area financial services group is in need of an experienced Executive Assistant.  Selected candidate will provide administrative support to senior level staff and directors.

Duties to include:

·         Manages corporate calendars and independently schedules appointments and meetings ensuring all parties are informed of and kept abreast of schedule awareness

·         Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls

·         Meets and greets visitors in a courteous and professional manner

·         Reviews and responds to daily internal/external mail and overnight packages; prepares daily mail for CEO as needed

·         Coordinates travel arrangements; completes expense reports of the CEO and processes invoices ensuring that correct account codes are used and required signatures are obtained

·         Coordinates meetings including, but not limited to, preparing and distributing agendas and other meeting materials; reserving and preparing facilities

·         Records and transcribes meeting minutes for Board of Directors

·         Composes, types, and distributes professional correspondence, memoranda, emails, and faxes, using individual initiative and as assigned

·         Maintains highly organized filing system; files correspondence and other records

·         Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing

·         Assists with processing payroll and other administrative duties for human resources

·         Assists in the planning and organizing of conventions and like events; transcribes the minutes from the general meetings held during conventions

·         Assists with special projects as assigned

·         Maintains and updates the society’s bylaws; submits appropriate paperwork to state insurance departments

·         Attends meetings and other functions as needed

·         Performs other related duties as assigned by senior staff

Requirements:   

•      Associate’s degree (A.A.) or equivalent, minimum three (3) years’ related experience, or equivalent combination of education and experience.

•      Professional appearance, demeanor and communication skills.

•      Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

•      Acute attention to detail.

•      Commitment to excellence and high standards.

•      Ability to work on complex projects with general direction and minimal guidance.

•      Ability to deal effectively with a diversity of individuals at all organizational levels.

•      Good judgment with the ability to make timely and sound decisions

•      Creative, flexible, and innovative team player

•      Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

•      Ability to work independently and as a member of various teams and committees.

•      Demonstrated ability to plan and organize projects.