Administrative/Project Assistant

McKees Rocks area general contractor in need of Administrative/Project Assistant.  Selected candidate will assist project managers in their day-to-day project management responsibilities. 

Duties to include:  

• Ensure proper flow of approved submittal procurement
• Type and track all Requests for Information (RFIs & RFI Log)
• Type, mail, log and file all change orders generated by PM and keep change order log updated
• All filing (electronic and paper)
• Maintain current project drawings and specifications and transmit (electronic and paper) to field/vendors/subcontractors as necessary.
• Preparing Operation & Maintenance Manuals for project as they finish
• Switchboard coverage by routing incoming phone calls to appropriate person/department when needed
• Backup Estimating Coordinator when needed
• Assist trade Superintendents and field personnel with project documents and drawings as necessary
• Make / scan / save copies of drawings when needed

Requirements:

• Experience in contracting industry a plus
• Proficient in Microsoft Office – (Word; Excel, Power Point), Outlook
• Adobe Reader/ Writer (strongly preferred)
• Good communication skills (oral, written and telephone)
• Ability to multi-task in a fast-paced environment
• Ability to work without direction
• Good ATTITUDE
• Able to work well with others