Pittsburgh area company is in need of an executive assistant to support senior staff.

Duties to include:

  • Provide significant administrative and operational support to the president as the primary function
  • Answer and manage incoming calls
  • Liaise with internal staff at all levels and with external clients
  • Maintain the president’s personal expense accounts and related items as needed
  • Manage and maintain executives’ schedules, including scheduling travel arrangements, making appointments, and making changes to appointments
  • Coordinate advisory board meetings and communicate with the board with updates on highlighted items
  • Record, transcribe and distribute minutes of meetings as necessary
  • Monitor, screen, respond to, and distribute incoming communications to appropriate personnel in a timely and efficient manner
  • Prepare reports, collect, and analyze information, prepare presentations, communications, proposals, subcontracts, and other documents
  • Prepare and edit correspondence, communications, proposals, subcontracts, presentations, and other documents
  • Arrange and coordinate meetings and events
  • Complete other tasks as needed including urgent tasks such as schedule and travel changes during after-work hours
  • Perform other duties as assigned


  • 5+ years experience providing executive staff support
  • Proficient MSOffice skills with ability to learn new software
  • Able to work after normal business hours on as needed basis
  • Experience in scheduling and coordinating projects involving multiple groups
  • Ability to manage multiple tasks and be highly organized
  • Professional communication skills and amiable personality
  • Ability to set priorities, problem solve, make sound decisions, and adapt to changing situations quickly
  • College degree preferred
  • Bilingual (Spanish) skills a plus

To apply for this job email your details to pancoaststaffing7@gmail.com