Pittsburgh (Ross Twp area) company is in need of an Assistant Office Manager.  The selected candidate will be organized, meticulous, good with numbers and will thrive on constant change and human interactions.  The Assistant Office Manager will help manage the operational side of the company by working with subcontractors and managing building and facility issues

Responsibilities to include:

  • Prepare and process payroll on a weekly basis
  • Maintain a sufficient inventory of various supplies and order new equipment as needed
  • Resolve issues with the building and facilities, such as needed maintenance or emergency repairs
  • Carry out regular checks of inventory and building/office condition to identify any areas where improvement is needed
  • Carry out a number of special projects including planning, implementing, tracking metrics and fully reporting on the results of the projects
  • Maintain and renew contracting licenses, subcontractors’ proof of insurance, and vehicle registrations
  • Maintain and upload all documents to online bid room
  • Facilitate the sending of subcontracts and change orders
  • Assist in the process of entering bids on bid day
  • Support superiors with office related matters and manage direct reports
  • Take full responsibility for all projects initiated
  • Stay current on industry best practices and take proactive steps to increase personal knowledge.
     

Requirements:

  • High school diploma
  • Proficient in Microsoft Office
  • Experience working with web apps
  • Experience working with numbers is a must
  • Experience ordering and maintaining supplies is a plus
  • Outstanding communication skills, both in written and verbal communication

To apply for this job email your details to pancoaststaffing7@gmail.com