• Full Time
  • North Hills / Gibsonia area
  • 45000-55000 per year (based on experience) USD / YEAR
  • Salary: $45000-55000 per year (based on experience)

Pittsburgh (Gibsonia) area construction company in need of an Administrative Assistant. The selected candidate will assist the Project Managers with projects by gathering proposals, blueprints, specifications, and other related documents.

Duties:

·         Receive bid invites and assist in setting up the project and coordinating with PM

·         Explore documentation in order to gain a deep understanding of the project requirements, i.e. permitting, work scopes, materials, etc

·         Act as a resource for the Project Manager by providing daily status updates and seeking input on what additional needs there may be

·         Find and qualify new subcontractors

·         Build and maintain long-term relationships with key vendors/subcontractors

·         Assemble bid-files including all information that was utilized in the preparation of estimates

·         Assist in take-offs for estimating and purchasing

·         Assist with permitting, inspections, and occupancy certificates

·         Download, print, scan and copy blueprints as needed.

·         Send out bid invites to subcontractors, constant follow up with phone calls and emails for feedback and ensure we get bids back in a timely manner while communicating the progress to the PM’s.

·         Create Excel database for the bids. Receive, save, print and document all bids received.

·         Prepare and send Superintendent packet for each upcoming job

·         Other administrative duties as required

Requirements:

·         Microsoft Office (Outlook, Excel, and Word)

·         Excellent written and verbal communication skills

·         Must be able to manage multiple tasks and have excellent follow up skills both internally and externally, as well as meet tight deadlines

·         Must be self-motivated, resourceful, and willing to go the extra mile

·         5+  years of administrative assistant experience

·         Previous experience in construction industry is a big plus

To apply for this job email your details to pancoaststaffing7@gmail.com