Lancaster real estate development company in need of capable Administrative Assistant.

Responsibilities:

  • Main point of contact for guests; greet visitors courteously and notify appropriate person of arrival
  • Provide administrative support for staff
  • Answer incoming telephone calls, check voicemail messages
  • Maintain detailed logs of tenant requests/complaints
  • Become proficient with property management software, documents, etc.
  • Attend meetings when requested by staff and take notes (if required)
  • Prepare keys, fobs and parking tags for move ins for Property Administrator
  • Identify all charges for Shared Office Spaces (copier, postage, etc.).
  • Send out monthly billing to shared office space tenants and condo owners
  • Maintain electronic and hard files for all residents, tenants and vendors
  • Maintain proper facility documentation of equipment, inspections, etc.
  • Maintain electronic vacancy listing
  • Invoice utilities on a monthly basis to owners
  • Invoice Shared Office Space users on a monthly basis
  • Follow up with an email to resident/tenant after work order is complete
  • Maintain copier/scanner/fax machine with paper, toner and maintenance.
  • Maintain all common areas of office (ordering supplies, keeping area clean, etc.)
  • Order all office supplies as directed by Property Administrator.
  • Coordinate conference room scheduling for Shared Office Space
    Requirements:

Requirements:
 

  • Ability to communicate effectively and professionally at all levels with a variety of people
  • Excellent written, verbal and interpersonal communication skills are required
  • Strong organizational skills and the ability to manage multiple tasks and projects in an efficient, timely and accurate manner
  • Very detailed oriented and understands time management
  • Must possess excellent telephone etiquette and superior customer relations
  • Knowledge of DocuSign and AppFolio a plus
  • Proficient MSOffice skills

To apply for this job email your details to pancoaststaffing7@gmail.com