Office Administrator (Hybrid) $48,000-50,000 per year

Pittsburgh company is seeking an experienced Office Administrator.  The selected candidate will provide administrative and operational support to senior staff and employees.

Responsibilities:

• Administrative support to the CEO, including scheduling meetings; providing office management support; drafting meeting minutes; filing documents; sorting office mail; and providing coordination support for various meetings and events
• Preparation, proofing, editing, and creation of correspondence, PowerPoint presentations, meeting and grant reports, and other documents
• Management and use of databases including data entry (Salesforce and Excel)
  Support bill payment, invoicing, bank deposits, expense management and filing
• General on-boarding of staff and contractors
• Liaison with all outside vendors
• Payroll management, including timesheet entry and expense allocation
• Benefits coordination, including enrollment and liaising with benefits broker
• Oversight and maintenance of office inventory and general supplies
• Management of the office calendar and the CEO’s calendar
• Answering and screening of general office phone calls and of the general information email account
• Administration and coordination support to leadership team
• Generation and dissemination of reports, as directed
• Administrative support of programs and various initiatives

Requirements:

• Exceptional organizational and planning skills with strong attention to detail
• Proficiency with online scheduling (Zoom and Microsoft Teams, for example), Microsoft Office Suite including Microsoft Outlook and Teams, and Paychex or a similar payroll system
• Strong writing and oral presentation skills
• Experience and ease with coordinating and hosting events
• Exceptional interpersonal skills
• Working knowledge of QuickBooks and Salesforce is desirable but not required
• Working knowledge of Social Media outlets including Facebook, Twitter, LinkedIn, and WordPress
• NOTE:  At least five years of experience providing administrative support to senior management staff and two years of basic fiscal and payroll management.  Associate degree required.  Bachelor’s degree preferred.