Litigation Practice Assistant

Major downtown Pittsburgh law firm in need of experienced candidate for current Litigation Practice Assistant opening.

Duties and Responsibilities:

·         Evaluate assignments and best approaches to complete them.

·         Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of pleadings and other documents.

·         Open new client and new matter files using Firm software.

·         Keep paper and electronic files for professionals and clients; maintain email and electronic files using Firm software.

·         Review and revise with responsible attorney, client invoices and fee estimates/accruals, prepare cover correspondence, and work with Billing Coordinators.

·         Schedule appointments, depositions and meetings; make travel arrangements; set-up conference calls and video meetings.

·         Prepare and submit expense/reimbursement reports.

·         Utilize software applications (Firm and practice-specific) to assist attorneys in work product as well as retention and organization of emails and attaching appropriate files and documents.

·         Work as a team and in conjunction with cluster mates, colleagues and professionals in specified practice area(s) and office/Firm wide.

·         Liaise with Document Services for document projects and with Litigation Support for production projects.

·         Effectively communicate with witnesses, clients, colleagues and opposing counsel as directed and present a positive Firm impression.

·         Other duties as assigned.

Requirements:

·         A minimum of three years of law firm experience.

·         High school diploma required, Bachelor’s degree preferred.

·         Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.

·         Ability to problem-solve and anticipate issues/problems.

·         Proficiency with MS Word, Outlook, Excel, NetDocs and other computer and word processing systems.

·         Must possess knowledge and understanding of litigation.

·         Knowledge of practice-specific rules, laws, court forms and filing procedures, a plus.

·         Prior use of a document management system (NetDocs) a plus.

·         Ability to organize/prioritize workload and work in a fast-paced environment.

·         Proven work ethic.

·         Ability to work overtime, as needed.