Receptionist/Admin Assistant

Downtown professional services group is in need of an experienced Office Administrator.

Duties to include:

· Maintain positive, welcoming attitude in greeting all clients and guests.

· Answer incoming phone calls, direct to appropriate staff members or voicemail.

· Review all calendars for staff availability and parking requests; schedule valets as needed.

· Schedule conference rooms upon request.

· Maintain the appearance of conference rooms, lobby, and waiting area.

· Receive and sign for deliveries. Distribute outgoing mail. Schedule UPS Smart Pickups.

· Order office equipment and supplies. Stock supplies appropriately.

· Provide support for office equipment. Contact vendors to troubleshoot issues.

· Schedule building maintenance requests.

· Provide administrative support to Executive Team as requested.

Requirements:

· Associate or Bachelor degree preferred, High School Diploma or GED required.

· Must show initiative and have an ability to work within an environment of frequent

interruptions and conflicting priorities.

· Able to observe strict confidentiality in all aspects of services provided.

· Strong computer skills with knowledge of Microsoft Word and Excel.

· Excellence in time management, attention to detail, and ability to learn quickly.

· Strong entrepreneurial drive, work ethic, and communication skills.

· Professional, positive, and energetic attitude.

· Excellent verbal and written communication skills.

· Experience with Salesforce or another CRM system a plus.