Legal Secretary/Assistant ($60,000-70,000 per year)

Downtown Pittsburgh law firm is in need of an experienced Legal Assistant/Secretary. The selected candidate will be responsible for the completion of work assigned by multiple lawyers and/or para- professionals to include word processing, filing, billing and time entry

Duties to include:

·       Completion of word processing work including, but not limited to, memos, letters, charts, reimbursement/check requests, new matter memos, pleadings, briefs, agreements, wills, trusts, powers of attorney, tax returns and other documents specific to the lawyer’s specific practice.

·       Preparing and maintaining client and office files, to include a chronological daily letter/memo file; including electronic file management.

·       Answering and screening telephone calls for the main Firm number as well as for the particular individuals the assignment supports.

· Entering, daily, attorney/paralegal time into billing system.

·       Assist attorney/paralegal with updating and maintaining client contact database on an ongoing basis.

·       Scheduling meetings, coordinating conference room(s) and meeting arrangements and, as necessary, scheduling outside vendor services such as caterers or court reports.

·       Assisting as a backup secretary for other attorneys when secretarial support is minimal.

·       Assisting other secretaries with overflow work, as schedules permit.

Requirements:

·         5+ years of legal secretarial, executive secretarial or administrative asst experience.

·         Minimum two-year associate degree. Four-year degree preferred.

·         Professional verbal and written communication skills

·         Proficient MSOffice skills with ability to learn new software as needed

·         Excellent organizational and multitasking skills

·         Ability to meet deadlines in faster paced environment