Downtown Pittsburgh philanthropic group is in need of a full-time Administrative Assistant.  Selected candidate will provide day-to-day administrative support which requires a blend of database knowledge, list management and administrative experience.  

Responsibilities to include: 

·         Assisting with cyclical administrative projects and executing tasks in line with the timelines.

·         Research and collection of contact information for various lists and correspondence.

·         Data entry and assisting with maintaining a customized database and other mailing lists.

·         Preparation of correspondence, such as letters and envelopes for mailings of all sizes, eblasts and list management.

·         Assisting with meetings and events, including logistics, RSVPs, nametags, other materials and on-site preparations, as well as internal meetings and luncheons.

·         Filing and scanning as needed, both electronic and hard copy.

·         Light reception duties including: welcoming on-site visitors and announcing them to appropriate personnel; answering phones in a professional manner and relaying calls and messages; processing incoming and outgoing mail and deliveries.

·         Keeping inventory of and ordering office supplies.

·         Other special projects/duties as assigned.


·         HS Diploma, some college and/or business school preferred.

·         Minimum five years’ experience in a highly professional work environment where maturity, confidentiality and discretion are essential.

·         Excellent interpersonal, written and verbal communication skills as well as a good understanding of office procedures.

·         Experience using databases.

·         Proficiency and experience using Microsoft Office products and Adobe Acrobat.

·         Knowledge of email campaign platforms are a plus.

·         Proficiency with office-related technology.

·         Ability to multi-task and to be efficient with a strong attention for accuracy.

·         Candidate needs to be self-motivated, organized, detail-oriented and a collaborative team player.

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