Downtown Pittsburgh financial services group is in need of an experienced Admin/Operations Support candidate.

Duties to include:

  • Provides primary/backup support for distributing daily advance rates, updates distribution list, monitors Marketing mailbox for additions/deletions
  • Generates and distributes monthly MPF reports from the online banking system; maintains distribution list with MPF Management
  • Supports the reconciliation of data entry for Diversity, Equity and Inclusion quarterly reporting to the FHFA
  • Supports the maintenance of the all-in value product marketing flyers on a monthly, or more frequent basis as requested
  • Supports the preparation of the monthly Membership KRI reporting metrics
  • Administers the Continuing Professional Education (CPE) Program
  • Supports the Events Coordinator with various tasks related to external events including invitations, RSVP collection and tracking and post-event surveys
  • Prints and assembles materials for events and educational meetings
  • Generates and distributes reports from Cvent and MICI
  • Supports activities related to the customer relationship tool (MICI) including list generation and user maintenance
  • Assists with the generation and delivery of member audit confirmations
  • Supports the execution of the bi-annual Community Support Statement Program
  • Processes sponsorships and registrations, and manages sponsorship tracker reconciliation
  • Process invoices in JDE; supports AMEX reconciliation process
  • Enters vendors in Process Unity; submits invoices to accounts payable as needed
  • Reconciles broker invoices to CDR report
  • Supports weekly meetings and department catering
  • Supports office supply ordering
  • Assists with entry of annual budget and reforecast
  • Administers collaboration tools for cross-functional teams including: issue tracking, prioritization, release management and roadmaps related to member experience initiatives
  • Administers Tableau business content management processes
    Supports the distribution of physical mail at Grant Street


  • 5+ years of administrative support experience
  • Professional verbal and written communication skills
  • Proficient MSOffice skills
  • Ability to multi-task in a faster paced office

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