Downtown Pittsburgh company in need of a capable Administrative Assistant for a 3 month period.  The selected candidate will be accountable to provide operational and administrative support and conduct tasks and duties that include handling and receiving confidential information.

Duties to include:
 ·        Ensure that client files are properly opened and documented, including attestations into client files.

·        Computer word processing/keyboarding; proofreading; electronic or manual filing of files, legal pleadings, letters, and other documents.

·        Make and receive telephone calls and schedule appointments and meetings.

·        Open, distribute, and send mail/emails.

·        Act as receptionist or intake worker as required or assigned

·        Take telephone messages for staff or answer inquires in their absence

·        Make and monitor referrals to other appropriate agencies, organizations  

·        Maintain office supplies and adequate copies of resource materials/brochures

·        Maintain the reception area. This includes ensuring that the interview rooms have the necessary client forms and that the client brochure rack materials in the office are neatly stocked.

·        Scan and/or duplicate materials brought in by clients.

·        Perform all duties in a courteous manner and with attention to detail.

·        Perform other tasks as needed and as directed by the appropriate supervisory personnel

·        Proficiency with Microsoft Office Suite, Outlook and/or related software

·        Experience with legal drafting and publication software a plus

·        Professional verbal, written, and interpersonal communication skills.

·        Excellent client services skills, including the ability to manage difficult callers and clients

·        Strong organizational skills and attention to detail.

·        Efficient time management skills with a proven ability to meet deadlines.

·        Ability to prioritize tasks and to delegate them when appropriate.

·        Ability to function well in a high-paced and at times stressful environment.

·        Prior non-profit and or legal experience preferred

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