Pittsburgh area law firm is in need of a Conference / Office Service Specialist.   

Duties to include:

·         Reception desk responsibilities, including but not limited to reserving conference rooms, answering and directing calls, greeting clients and visitors, assigning guest offices/team rooms to internal guests, act as a liaison between conference room support needs and IT support.

·         Monitor scheduled meetings and events in the Conference Center to ensure rooms are prepared and operating in accordance with the Firm’s established standards.

·         May help set up video conferencing as time allows. If not, ensures IT support is aware of needs.

·         Complete inspections of conference rooms, team rooms, visiting attorney offices, and common areas; reports status to management.

·         Help to coordinate food and beverage details and act as a liaison between clients and third-party catering; proactively input and update details in the room reservation software.

·         Support the Operations team in monitoring kitchen equipment, inventory control, and day-to-day event operations (set-ups, refreshes, break-downs, etc.).

·         Disassemble and reassemble various types of conference room furniture and equipment using room diagrams and inputs from the Office Administrator and/or Conference Services Manager.

·         Follow security protocol and procedures for visitors and vendors; maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team.

·         Communicate requests to the appropriate property management personnel in a timely manner, including, but not limited to building maintenance requests, information technology requests, conference room supply requests.

·         Perform additional duties as directed.

Requirements:

·         2 or more years of related experience in the hospitality industry, including event planning experience.

·         Professional written and verbal communication skills.

·         Ability to work well and cohesively in a team environment.

·         Ability to work non-traditional hours and/or overtime as required to meet the needs of the conference center.

·         Professional appearance and demeanor appropriate to a corporate environment; self-starter and proactive.

·         Ability to manage multiple tasks while setting appropriate priorities to achieve goals.

·         Capacity to think critically and handle emergency situations, demonstrating sound judgment under pressure and accountability when collaborating with a team.

·         Working knowledge of MS Office.

·         Ability to learn firm-specific applications and software.

To apply for this job email your details to pancoaststaffing7@gmail.com