Accounting Associate (Non-profit)

Downtown Pittsburgh non-profit is in need of an experienced Accounting Clerk. 

Responsibilities:

Fiscal Department Administration:

• Maintain financial and accounting policies and procedures in compliance with the non-profit’s Accounting & Financial Policies and Procedures Manual
• Have general knowledge of the state and federal regulations that affect the fiscal department
• Pull necessary information for independent audits as directed.
• Prepare ACH payments
• Ensure all internal and external deadlines are met

Fiscal Related Duties:

• Enter coded Accounts Payable invoices and Contract Estimates into financial system
• Monitor Accounts Payable inbox, receive proper approvals
• Prepare Reimbursed Contract draws, enter Accounts Receivable invoice into financial system and submit draw request in CWDS and CARS
• Enter ACH Reimbursed Contract draw cash receipts in financial system
• Enter credit card transaction into financial system
• Enter new vendor information and ensure current W-9s on file
• File A/P, A/R and report information in appropriate files
• Responsible for purchase requisitions and web invoicing (employee expense reports)
• Prepare deposits and record into financial system
• Assist with fiscal monitoring of the sub-recipients and provide technical assistance as needed

Requirements:

• General knowledge of general ledger accounting and accounting software
• Knowledge of Microsoft Excel, Word and Google/G-Suite
• Ability to maintain records, both manually and electronically, and to prepare/present oral, written and graphic reports, correspondence, etc.
• Ability to communicate effectively, both orally and in writing, and in work teams
• Ability to maintain effective working relationships with people of diverse backgrounds and perspectives, including supervisors, associates, outside agencies and the general public

Education:

• Bachelor’s degree in Accounting, Business Administration or related field of study from an accredited university preferred. A combination of education and experience will be considered
• No financial or related professional work experience required
• A general understanding of non-profits preferred